Email Signature Generator
Make a professional email signature with your photo, social profiles and a link in bio button. Copy it straight into Gmail, Outlook or Apple Mail. Free, no sign-up.
Your details
Mail clients only show images from a public web address, so paste a link to a square photo rather than uploading one.
Preview
1,731 of 10,000 characters Gmail allows.
How to make an email signature
Four steps, and you only do it once. Afterwards every email you send carries your details for you.
Fill in your details
Name, role, company, phone, email and website. Leave out anything you would rather not share.
Add one link
The link in bio button leads to everything else, so the signature itself can stay short.
Pick a template
Classic, Compact or Bold, in your accent colour and a font every mail client has.
Copy and paste
Copy signature puts it on your clipboard as rich text, ready for your mail settings.
How to add your signature in Gmail, Outlook and Apple Mail
Gmail
- Click Copy signature above.
- In Gmail, open Settings (the gear), then See all settings.
- On the General tab, scroll to Signature and click Create new.
- Paste into the box, scroll down and click Save Changes.
Outlook
- Click Copy signature above.
- In Outlook on the web or the new Outlook, open Settings, then Account, then Signatures.
- In classic Outlook for Windows, go to File, Options, Mail, Signatures.
- Create a new signature, paste it into the editor and save.
Apple Mail
- Click Copy signature above.
- In Mail on your Mac, open Mail, then Settings, then Signatures.
- Pick your account, click the plus button and paste into the right-hand box.
- Untick Always match my default message font, so your fonts and colours stay.
What makes a good email signature?
A good signature answers two questions without being asked: who is this, and how do I reach them. Your name, your role, one phone number and one link do that. Everything past that point competes for attention with the email itself.
The most common mistake is a signature with ten icons and three banners. It looks busy in a reply chain, and every image is one more thing a mail client might block. Keep it to a few lines, and let a single link carry the rest.
Why one link beats five icons
People rarely click social icons in an email. They do click a clear button with a reason to press it, like See my work or Book a call. Point that button at a link in bio page and it can hold your portfolio, your socials, your calendar and your latest post, all from one address you never need to change.
Frequently Asked Questions (FAQs)
Is this email signature generator free?
Yes. There is no sign-up, no watermark and no limit on how many signatures you make. Everything runs in your browser and nothing you type is sent anywhere.
Will the signature work in Gmail, Outlook and Apple Mail?
Yes. The signature is built from simple tables with the styles written on each element, which is the one format all three keep. Gmail removes style sheets, and classic Outlook on Windows draws email with Word's engine, so modern web layouts fall apart there. Tables do not.
Why can't I upload my photo?
Because a signature does not carry the image itself, only a link to it. When someone opens your email, their mail client fetches the picture from that web address. Use a photo that is already online, such as your LinkedIn picture or an image on your website, and paste its address. It should start with https://.
My signature looks different after I paste it. Why?
Some mail clients add their own spacing, and a few show a grey box around images until the reader allows them. If the layout breaks, paste again with Copy HTML into a client that accepts HTML, or try the Compact template, which has the fewest moving parts.
How long can an email signature be?
Gmail refuses signatures longer than 10,000 characters of HTML. The counter under the preview shows where you are. Most signatures here use well under half of that.
What should a professional email signature include?
Your name, your role and company, one way to call you, and one link. More than that and people stop reading. A single link in bio button keeps the signature short while still leading to your website, booking page and social profiles.
Can I add a link in bio page to my signature?
Yes. Fill in the Link in bio button and the signature gets one clear button, labelled however you like. A free ContentLinks page at contentanchor.com/yourname works well here, because you can change what is on it without touching your signature again.
Is the HTML safe to use?
Yes. Everything you type is escaped before it goes into the markup, and links are only allowed to start with https://, http://, mailto: or tel:. There are no scripts or tracking pixels in it.
Related Tools
Digital Business Card
A card with your details, a QR code and a contact file people can save in one tap.
QR Code Generator
QR codes for links, Wi-Fi, contacts and more, downloadable in high resolution.
URL Shortener
Turn a long link into a short one that is easy to type and share.
UTM Link Builder
Tag the links in your signature to see how many visits your emails send.